Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 700 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

DRC is currently looking for a highly qualified Finance Coordinator to join our team in Kyiv.

About the job

You will be responsible for managing all proposal budgeting, internal, and donor reporting for DRC UKR. You will support the Finance Manager in ensuring the implementation of new financial processes and tools in compliance with DRC's Operations Handbook, internal guidelines, and donor requirements. You will be responsible for strengthening procedures and systems for financial management and control, conducting spot checks and internal reviews, and implementing action plans to address weaknesses. Additionally, You will provide training and on-the-job support to ensure effective budget follow-up, financial reporting, and decentralized financial management processes.

Your main duties and responsibilities will be:

• Ensure thorough and effective budget management in the country programs
• Monitor budgets, spending, and forecasts, providing support and guidance to project managers
• Ensure timely delivery of quality financial reports to donors and internal reports
• Conduct training sessions and workshops on budget follow-up, financial reporting, and decentralized financial management processes
• Support the Finance Manager and Head of Support Services in preparing annual master budget for the country program, and analyze variances
• Identify risks and develop/improve internal control systems to reduce associated risks
• Provide technical support to the decentralization process, ensuring the implementation of new financial processes and tools
• Liaise with relevant managers on key financial issues for all programs in the country, including co-funding, financial reporting, key variances, and any corrective actions.
• Provide recommendations to improve budget utilization and cost effectiveness
• Provide technical assistance during audits and donor assessments, ensuring compliance with financial regulations and reporting standards.

About you

To be successful in this role we expect you to have at least 5 year’s work experience in the field of finance/accounting in an INGO. You will need to work with a big volume of information and to have experience in Excel to sort and analyze them. Moreover, we also expect the following:

• Competence in providing technical guidance and training
• Working experience with relevant donors (e.g. UNHCR, ECHO, UNICEF, US Gov and other guidelines)
• Advanced proficiency in Ms Office and Ms 365 Dynamics
• Full professional proficiency in English
• We are looking for a team player for our finance team, active and attentive to details colleague

In this position, you are expected to demonstrate DRC’ five core competencies: 

• Striving for excellence: You focus on reaching results while ensuring an efficient process. 
• Collaborating: You involve relevant parties and encourage feedback. 
• Taking the lead: You take ownership and initiative while aiming for innovation. 
• Communicating: You listen and speak effectively and honestly. 
• Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

• Contract length: One-year contract with a possibility of extension subject to funding 
• Band: F1 - Non-managerial
• Duty Station: Kyiv
• Start date: 01 August 2024

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment. 

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English.

Applications sent by email will not be considered.

Closing date for applications: 26 June 2024.

Please note that DRC will screen applications as they are presented, and suitable candidates can be interviewed and hired before the vacancy closure.

For further information about the Danish Refugee Council, please consult our website drc.ngo.